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Vacancy Details

Title:   Library Manager

Reference No.: UCK-511547-R

Pay: £28k to £34k DQE
Start Date: Immediate
Extended Deadline: 7/5/2019

Post specification

5 days including Saturday, 40 hours per week

Terms & Conditions: Permanent

Closing date: 28th February 2019

The College is well established HE institution over the past 5 decades and offering a wide range of vocational courses and also academic degree courses in partnership with the University of Derby.

The college library consists of a dedicated space with physical resources such as book, journals, dissertations, thesis, equipment such as desktop and laptop computers. In addition the college subscribes to electronic resources such as eBooks and e-journals supplied by external vendors.

The vast majority of the library functions are managed via Heritage Cirqa, a library management system. The system is hosted externally by IS Oxford, the system vendors.

The Library Manager reports to the CEO

Job Description

  • With the agreement of the CEO and the College Academic Board issue rules for the use of the library. These should include but not be limited to admissions criteria to the library, loan periods for various types of library items as listed above, discipline in the library and enforcement of these rules subject to overall college rules and policies.
  • Custody and security of library items. Loss or damage must be immediately reported to the CEO and appropriate action initiated.
  • Engage with leading academic staff and senior management to insure resources remain appropriate and current. Monitor reading lists issued by validating bodies such as Pearson and the University of Derby and notify program leaders of significant changes.
  • Promote the use of library resources by engaging with students both individually and in classroom groups. Actively seek opportunities to give instruction in effective research methods and the use of resources. This may include, by agreement with program leaders and tutors, classroom sessions to support learning outcomes. Promote awareness of resources supplied by academic partners such as the University of Derby.
  • Prepare materials, both general and program specific, to assist students in locating and using resources.
  • Engage with vendors of our systems, particularly IS Oxford (Heritage Cirqa) and EBSCO (Ebooks and e-journals) to insure advantage is taken of free software upgrades and training opportunities. Make use of online forums to develop and share best practice in the use of these services.
  • Prepare and maintain development policies for new stock and services in the light of changing needs
  • Engage with the library staff at partner institutions such as the University of Derby and attend collaborative events for librarians. (For example the collaborative librarians conference usually held in Derby towards the end of the year)
  • Obtain regular reports from systems on missing and overdue items, library usage, most popular titles and share significant developments as appropriate with colleagues and managers.
  • Work with IT colleagues on cataloguing, digitalization and uploading of college thesis collection.
  • In collaboration with IT colleagues insure IT facilities in the library are operating properly.
  • Engage with student representatives and seek feedback on effectiveness of services. Notify senior management of any significant issues.
  • Supervise and train student library assistants
  • Investigate and resolve complaints in a timely manner. Where these appear to raise more serious issues covered by general college rules and policies refer to appropriate senior staff for resolution.
  • Monitor use of materials subject to copyright and insure their use is in compliance with the law, and the terms of our licenses with vendors of electronic resources.

Qualifications Required

  • Chartered Institute of Library and Information Professionals (CILIP) approved qualification
  • Significant library experience
  • Ability to actively  promote library services and resources and act as advocate for them
  • Proactive approach to assisting students and staff in using resources
  • Ability to manage expectations of students and staff in line with available resources
  • Experience in a role with exposure to library management systems, preferably Heritage Cirqa
  • Previous experience of working in libraries with subject collections in at least one and preferably more of the following; business, engineering, health and social care, hospitality and tourism
  • Good communication skills, comfortable giving instruction is use of resources via both individual interaction and in classroom settings.
  • Desirable experience working with a university collaborative program
  • Desirable experience in maintaining a relationship with vendors of library management and content systems; for example IS Oxford (Heritage Cirqa), EBSCO.


How to apply

We stipulate that applicants must include the following ESSENTIAL REQUIREMENTS together with their CV for initial assessment & consideration.: 

a) A cover letter stating as why you feel you are a suitable candidate for this position 

b) The details of THREE UK-based professional referees whom both have good knowledge of your current & past relevant FE/HE administrative experience for this position 

c) your current or most recent annual salary 

d) Your required termination notice to current employer bearing in mind this is an immediate position. 

e) It should be noted that the Appointing Panel will be most interested in your Weaknesses as well as your strengths . Please indicate these on your covering letter

f) If you have supplied an e-mail address and should you be short listed for interview, we will contact you via your e-mail address. We regret that in the interest of economy only those short listed candidates will be notified but we wish to thank all other applicants who have applied for this position.

Warning: Regrettably, we are unable to consider applications from candidates who require UK working visa clearance

Please forward your completed application (your CV and cover letter) to: personnel@lcuck.ac.uk

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